FoI Publication Scheme

South Lanarkshire College East Kilbride has adopted the standard Association of Scottish Colleges publication scheme. In each of the sections below you will find:

• details of information we publish within that section and either a link to the information if it is available electronically
• or an information request form if the information is only available in hard copy
• or a statement that we do not provide a particular service and therefore there is no information available.

Contents

1. Introduction
2. General Information
3. Access to Information
4. Governance
5. Financial Resources
6. Corporate Planning
7. Procurement
8. Human Resources
9. Physical Resources
10. Health & Safety
11. Support and Equality for Disabled People
12. Student Administration & Support
13. Teaching Quality
14. Information Services
15. External and Community Relations
16. Government and Regulator Relations

1  Introduction

• The College
• The Publication Scheme
• Responsibilities and Contacts
• Exemptions
• Archiving Policy
• Copyright
• Accessing information under the publication scheme
• Charging Policy
• Complaints
• Feedback

2  General Information

This section gives general information about how to make contact with the institution. It includes information about how to complain about the institution, and how to serve formal documents on it. It is aimed at providing very general information for the public. More detailed information will be provided in other groups.

• Freedom of Information Contact
• Names and Addresses
• Principal Officers
• Contact Information
• Location
• Opening Hours
• Academic Year Dates
• Holidays
• Complaints Procedures
• Document Serving

3  Access to Information

This section tells people how to request information from the institution, both under the Freedom of Information (Scotland) Act and the Data Protection Act. It also covers institutional procedures for these pieces of legislation.

• How to request information from the institution
• Personal information requests under the Data Protection Act - staff and students
• Freedom of Information policies and procedures
• Data Protection policies and procedures

4  Governance

This section covers information relating to the way the institution is governed and how decisions are made. It includes information on the legal status of the institution, which individual member of staff or group within the organisation is responsible for specific functions and where they fit in the overall structure of the organisation.

In some instances information from committee minutes will be exempt from disclosure where it contains personal information, information that my substantially prejudice the commercial interests of any person or organisation, information which may endanger the physical or mental health or the safety of an individual, or information which may substantially prejudice the effective conduct of public affairs.

• Legal framework
• Governance structures and operational procedures
• Conflict of interests policies
• Institutional register of interests
• Institutional structure
• Major committees: membership and remits, appointment procedures, codes of conduct, calendar of meetings, minutes and papers

The above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College's overall charging policy. Please complete the FOI information request form through the link at the top of the page.

• Subsidiary Companies

There is no information on this topic because South Lanarkshire College East Kilbride either does not provide this service, or is not currently active in this area.

5  Financial Resources

This section covers information on the institution's strategy and management of financial resources. The Finance Department provides accounting, procurement and contracting services, helping to make best use of resources and fulfilling statutory responsibilities. Information that may substantially prejudice the commercial interests of any person or organisation, personal information, or information, which would disrupt the effective conduct of public affairs, will be excluded from publication.

• Annual Financial Statements
• Budgetary Processes: Policies and procedures for allocations to major budgetary units
• Budgets Overview: Allocations to major budgetary units
• Financial Regulations: College Financial Regulations, Financial Regulations for Students' Association, Purchasing Procedures, Expense Procedures
• Insurance: Statement of insurances; Certificate of Employer's Liability
• Senior Staff Remuneration
• Institutional Endowments and Investments

The above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College's overall charging policy. Please complete the FOI information request form through the link at the top of the page.

6  Corporate Planning

This section provides information on the institution's mission and major strategic plans. Information that may substantially prejudice the commercial interests of any person or organisation, personal information, or information that would disrupt the effective conduct of public affairs will be excluded from publication.

• Vision & Mission
• Corporate planning: full Strategic Plan; full Operational Plan; Strategic Plan 2011-15; summary Operational Plan; Annual Report 2011
• Major institutional strategy documents (subsumed within Strategic Plan)
• Performance indicators: Student Participation and Achievement; Annual Financial Statement; Annual Report 2010
• Planning procedures: operational planning and budget allocation

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College's overall charging policy.  Please complete the FOI information request form through the link at the top of the page.

7  Procurement

This section provides information about the institutions procurement policies, procedures and arrangements. In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

• Procurement policies
• Procurement procedures

Procurement contact:
Keith McAllister, Head of Finance
Email: keith.mcallister@slc.ac.uk

• Tender documentation (EU prescribed)
• Supplier contracts (EU prescribed award notices of major contracts)

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College's overall charging policy. Please complete the FOI information request form through the link at the top of the page.

8  Human Resources

This section covers information on the institution's strategy and management of human resources, rather than information relating to individual members of staff (which is exempt from disclosure as personal information). The information available covers Personnel policies and procedures.

In some instances information will be exempt from disclosure where it contains personal information, or information that, if released, may endanger the physical or mental health or safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

• Staff profile
• Recruitment policies, procedures and guidelines
• Employment terms & conditions
• Performance management: career review
• Promotion: policies, procedures, guidelines and statistics
• Pensions: policies and guidelines
• Disciplinary policy and procedures
• Grievance policy and procedures
• Race equality policy
• Equal opportunities: equality and diversity policies, statements, procedures and guidelines
• Employee relations: collective bargaining and consultation procedures with trades unions and professional organisations; agreements reached
• Public interest disclosure
• Staff development policies and procedures
• Staff records policy and procedures
• Staff facilities and services

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College's overall charging policy.  Please complete the FOI information request form through the link at the top of the page.

9  Physical Resources

Institutions are often substantial land and property owners in their own right. Classes in this section cover information at a strategic level relating to the institution's management of its physical resources. Information that provides specific details of the institution's future plans to alter its estate (eg proposals to purchase additional property) may be exempt from disclosure where such disclosure would damage the institution's commercial interests.

In some instances information will be exempt from disclosure where it is information that, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or the safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute and actionable breach of confidence.

• Overview of the institution's estate
• Estate development plans
• External funding
• Buildings under construction
• Tender documentation (EU requirements)
• Estates maintenance
• Estates performance indicators
• Environmental policies

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College's overall charging policy.  Please complete the FOI information request form through the link at the top of the page.

10 Health & Safety

The section covers information about the institution's health and safety policies, procedures and record.

In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

• Policies, procedures and guidelines
• Annual Reports
• Monitoring and reporting of H&S issues
• Statistics
• Support structures

Contact for Information on Health & Safety:
Sharon McCarroll, Head of Facilities
Email: sharon.mccarroll@slc.ac.uk

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College's overall charging policy.  Please complete the FOI information request form through the link at the top of the page.

11  Support and Equality for Disabled People

This section provides information about the institution's policies, procedures, and support for disabled people, including information about accessibility of major buildings and services.  In some instances, information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or the safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

• Disability policies, procedures and guidelines
• Support structures

Contact:
Elaine Rodger, Curriculum Manager, Support for Learning
Email: elaine.rodger@slc.ac.uk

• Accessibility of buildings and services Campus access
• Strategies for improving support for disabled people
• Summary statistics on support for disability

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College's overall charging policy.  Please complete the FOI information request form through the link at the top of the page.

12  Student Administration and Support

This section contains information on how the institution manages the administration and progression of their students from admission to course completion, including student support services.

In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or the safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

• Structure and broad content of courses: full-time courses; part-time courses; flexible learning; training solutions for business; Course approvals
• Admissions policies and procedures
• Widening participation policies
• Fees and charges: tuition fees; payment of fees; fee collection policy; fee waiver policy
• Student registration policies and procedures
• Arrangements for assessments and examinations: assessment appeals procedures; examination timetables; examination appeals procedures
• Progression: regulations governing access to courses; re-sit examinations; changes of programme
• Support for learning services: learner development and support; personal development advice; services for students with additional support needs
• Student liaison: structure and functioning of staff / student consultative committees
• Careers services
• Student records
• Student discipline
• Graduation arrangements
• Student complaints
• Relationship with Student Association: SA elections; SA constitution; SA financial regulations; SA office bearers

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College's overall charging policy.   Please complete the FOI information request form through the link at the top of the page.

• Sports and recreational facilities
• Student accommodation

There is no information on these topics because South Lanarkshire College East Kilbride either does not provide this service, or is not currently active in this area.

The College offers a referral service to an outside agency for the support services below.

• Chaplaincy services
• Health services

13  Teaching Quality

This section contains information regarding the management of teaching quality in the institution including mechanisms for reviewing and ensuring the quality of teaching provided.

In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or the safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

• Programme approval and monitoring arrangements: programme specifications; statement of roles and responsibilities for programme approval and review; key outcomes of programme approval and review processes
• Institutional internal reviews of quality and standards
• Professional accreditation of courses by external bodies
• External accreditation, audit and review reports: HMIe, SQA, IiP, ACS/BPEC, IoC, BCS, ILM, etc
• Validation
• Quality assurance assessments of the institution's provision

The above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College's overall charging policy.  Please complete the FOI information request form through the link at the top of the page.

14  Information Services

This section covers those functions within the institution that provide access to information to the student body and both academic and administrative staff. These include libraries, computing services and information support services.

Such functions may be managed separately from each other, or in various combinations. These services routinely explain their facilities (and the conditions of their use) to students, staff and the public and it is this type of information that is included here.

In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or the safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.

• Library and Learning Centre (computing facilities)
• Computing facilities: conditions of use

Other information facilities contact:
Linda Young, Head of Information Systems & Services
Email: linda.young@slc.ac.uk

• Major strategy documents

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College's overall charging policy.  Please complete the FOI information request form through the link at the top of the page.

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15  External and Community Relations

This section covers information relating to the institution's relationship with its external environment. these include how it manages its relationship with the local community and how it retains contact with its former staff and students.

By virtue of its nature most institutions will probably find that the majority of these classes are already made available to the public by some means.

In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the interests of any person or organisation.

• Alumni arrangements, organisations and services

There is no information on this topic because South Lanarkshire College either does not provide this service, or is not currently active in this area.

• Community relations: facilities and services; community courses
• Public relations: press releases; website - news and events pages; newsletters

Some of the above documents are not published on the website. They are available either in hard copy (on paper) or in electronic format. There is no charge for these documents. However, you are advised to consult the Introduction, Section 9 for details of the College's overall charging policy.   Please complete the FOI information request form through the link at the top of the page.

• Development activities: institutional fundraising objectives

There is no information on this topic because South Lanarkshire College either does not provide this service, or is not currently active in this area.

16  Government and Regulator Relations

This section covers information the institution provides to government and external regulators. By virtue of its nature most institutions will probably find that the majority of these classes are already made available to the public by some means.

Members of the public are also likely to find the same or related information is available from the external partners the institution has links with.

• Funding body statistical reports and returns
• HMIE reports
• Other statutory reports: annual accounts
• Information on student admission, progression, completion